The Holbrook Village Board met for their regular monthly meeting on Monday, May 13, 2019 in the board room of the Holbrook Village Office.
Those in attendance were Chairman Julie Epley, Trustees Shelley Johnson, Matt Schulz, Darren Huxoll and Sheila Pearson. Also in attendance were Superintendent Joe Helms and Village Clerk Darla Halstead.
Chairman Epley called the meeting to order at 6:30 p.m. and noted that the board followed the Open Meeting Policy Act which is posted in the room. The chairman acknowledged visitors Kelsey Runion, Jerry Lambert, Wes Hock, Rick Steinhour, Nate Mustion, Amber Combs, Craig Klosowski and April Taylor with the Arapahoe Public Mirror.
Nate Mustion was introduced as the new village attorney. Mustion said he is very pleased to be working with the village of Holbrook. He has a lot of experience working with small communities as he is the village attorney for Cambridge, Indianola, Bartley and McCook among others. He looks forward to working with the community and the board.
Rick Steinhour spoke to the board about a complaint he had received regarding his property. Steinhour asked for an extension so he can rectify the complaint. He stated that he is working on cleaning up the property so he can put up a building to contain his cars.
The board approved the minutes for the April 15, 2019 meeting including the claims for the amount of $14,106.55; $11,507.11 for accounts payable and $2,599.44 for payroll
Village Clerk Darla Halstead reported the financials are not done yet as she is still waiting for a bill from Ag Valley. The Sheriff’s contract was discussed at length. The board said they were fine with the new price if the sheriff’s department would take care of pet ordinance violations. Village attorney, Nate Mustion suggested hiring an Ordinance Officer that would handle pet violations and also any other ordinance violations.
Superintendent Joe Helms presented her report. Craig Klowsoski and Amber Combs were approved as new village employees. They will be working with the village superintendent. Helms stated that the village had passed the water test.
The board approved a liquor license to Shelley Johnson for Holbrook Days. The Health and Safety Board was discussed. With weather permitting, the board along with the fire chief, village attorney and possibly a medical professional will be meeting with violators. Trustee Johnson requested that another board member in addition to the chairman have access to the passwords for the computers and the cameras. It was approved that employees cleaning the community building, not during village business hours, would be allowed to sign a waiver from LARM.
At this time the board entered into executive session.
After exiting executive session, Trustee Sheila Pearson requested the Holbrook Flea Market be posted. The board approved the new dates for the first flea market. The flea market will be June 7, 8, and 9th.
Chairperson Julie Epley read to the board two letters the city had received. After a very lengthy discussion by the board it was decided that all complaints to the board must be made by filling out a formal complaint request. A signature is required. Any complaints not having a signature or filed in this manner will not be reviewed and will be discarded.
There being no further business Chairman Epley adjourned the meeting at 8:20 p.m.
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